SYSTEM / ONLINE
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LOCAL-ONLY · YOUR DATA NEVER LEAVES THE BUILDING
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v1.0 / HARDKEEP
HARDKEEP
Asset management that never leaves your building
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Hardkeep
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Overview
Dashboard
Management
Assets
Inventory
Reservations
Procurement
Purchase Orders
Vendors
Contracts
Operations
Work Orders
Utilization
Predictive Maintenance
Preventive Schedules
Helm · Scan
Finance
Depreciation
Lease Amortization
Budget
Accounting
Sustainability
TCO Dashboard
Replace vs Repair
Warranty Claims
Approvals
Customer Portal
Risk & Compliance
Insurance
Reports
Audits
Compliance Packs
Audit Log
Activity Feed
Admin
Plan & billing
Settings
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Menu
Dashboard
Helm
Logout
Account security
×
New Inventory Item
×
Item Name *
SKU
Category
Unit
each
box
case
pack
ream
kg
liter
meter
Quantity on Hand
Unit Cost ($)
Reorder Point
Reorder Quantity
Supplier
Location
-- None --
Notes
Cancel
Create Item
Adjust Quantity
×
Transaction Type
Receive (add stock)
Issue (remove stock)
Adjust (correction)
Quantity
(will be ADDED)
Unit Cost (for receive only)
Notes
Cancel
Apply
Upload / Scan Purchase Order
×
Upload a PO file (text, PDF, image) or paste its contents below. The system will extract the vendor, PO number, line items, and totals using the built-in parser. Review and approve the extracted data to convert line items into assets or inventory.
Load Sample
Document Content (paste or edit)
Cancel
Extract & Review
Convert PO to Assets / Inventory
×
Default Location for Received Items
-- Leave unset --
Cancel
Convert & Receive
Edit Depreciation Schedule
×
Depreciation Method *
Straight Line
Double Declining Balance
Units of Production
Useful Life (months) *
Salvage Value ($) *
Start Date *
Total Units (for units-of-production method)
Recalculate all entries with new parameters
When checked, all existing entries will be deleted and regenerated based on the new method, life, and salvage value.
Cancel
Save Changes
Create New Asset
×
Asset Name *
Asset Type *
Location
-- None --
Department
Cost Center
Purchase Date
Purchase Cost (USD)
Manufacturer
Model
Serial Number
Vendor
Warranty Expiry
Expected Life (months)
Salvage Value
Description
Cancel
Create Asset